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      How to Prepopulate Input Fields in FileBound Forms

      This is done by passing parameters into the form via the URL.

      By passing values for fields in an e-form, you can automatically populate those fields when users access the form through the Forms Portal. This means you can create a link that users can click on to open an e-form with specific user details already filled in.

      • Add '?fieldname=value' to the URL of the portal to hide the top header.

      For example, to pass value for the name and title field of an e-form https://YourFileBoundSite.com/portal, you need to type http://YourFileBoundSite.com/portal/formID?field1=Value&field2=value in the browser. The formID is the ID # of your form and field1 and field2 in the URL needs to be replaced with the name of the field specified in the e-form.

       

      To configure this URL, do the following:

      1. Find the URL of the forms portal.
        • e.g. https://YourFileBoundSite/portal
      2. Add the form ID so that the user automatically opens the appropriate form.
        • e.g. https://YourFileBoundSite/portal/100
      3. To prepopulate a field
        • Find the NAME of the field to prepopulate. The field does not need to be a mapped field and this process can be used for fields that will generate extra data or e-form data.
        • Add a ? to the URL, followed by the name of the field you wish to populate
          • e.g. https://YourFileBoundSite/portal/100?FBFIELD2
        • Add an = to the URL, followed by the value you wish to populate
          • e.g. https://YourFileBoundSite/portal/100?FBFIELD2=John
      4. For each additional field you wish to prepopulate
        • Add a & to the URL, followed by the name of the field you wish to populate
          • e.g. https://YourFileBoundSite/portal/100?FBFIELD2=John&FBFIELD3
        • Add an = to the URL followed by the value you wish to populate
          • e.g. https://YourFileBoundSite/portal/100?FBFIELD2=John&FBFIELD3=Doe

        Note: This process will accept values with spaces, but this can 'break' a hyperlink. To work around this issue, you can replace the space values with %20. This will ensure that the hyperlink used by the user is always a single string.

        For example, both of the URLs below will result in identical outcomes (the spaces are automatically replaced in the URL when the site is loaded).

        https://YourFileBoundSite/portal/100?FBFIELD2=John&FBFIELD3=Doe&Employee ID=123

        https://YourFileBoundSite/portal/100?FBFIELD2=John&FBFIELD3=Doe&Employee%20ID=123